FREQUENTLY ASKED QUESTIONS
What are the facility rental fees?
The Pavilion at Mixon Farms offers a variety of facilities to rent for ceremonies, receptions or both! Whatever your event may entail. We have several different options to meet your needs. Our facilities fees range from $2200 to $3800 depending on day of week, time of year and location. We have The Grand Pavilion & Farmhouse ceremony and reception & The Honeybell Hall locations to choose from. Our Hospitality Coordinator will be happy to show you the various facilities, discuss specific pricing, and help choose what best suits your needs. We are more than happy to work with you, within your budget – if you want to get married amongst the orange trees, we want to make it happen. For holiday pricing, please contact the office. To reserve your date, there is a non-refundable $500 Reservation Deposit, which will be applied to the total cost of the Wedding/Event. This deposit/payment secures and reserves the date of your event. There is also a $500 security deposit for incidentals. The security deposit will be returned in full within 30 days of the event, if there are no damages incurred or additional charges.
What does the rental fee include?
We strive to make planning your event easy for you. To help eliminate the stress of dealing with excessive rental costs, our rental fee includes items many places do not. This gives you a better idea of what your event will cost. The rental of our Grand Pavilion area includes the following:
• Covered gazebo for the ceremony
• Covered pavilion for the reception
• Koi pond with 2 scenic overlooks
• Climate controlled bridal dressing room and groom’s dressing room
• Staging kitchen for caterer
• Tables (for up to 120 people)
• Chairs for ceremony & reception (for up to 120 people)
• Setup / breakdown of Mixon’s tables / chairs
• Security (if required)
• An insurance / liability policy valued at $200
• Mixon staff member to oversee event.
• White “twinkle” lights draped on the ceiling of the pavilion
• Roll-down vinyl weather walls on pavilion
• 5 hour event (premises must be vacated by 11:00PM)
• After 11:00PM – additional cost per hour. Please be aware when playing music, there is a local sound ordinance of 65DB after 10:00PM
• Venue open to decorate at 9am on day of the event prior to event start time
• Web camera system for guests who are unable to attend. They can view your ceremony & reception online anywhere
• Wedding rehearsals 1 hour maximum; pre-schedule with event coordinator
The Farmhouse Inn:
• Over 2200 sqft home that sleeps 13, 3 Night Stay minimum
• 5hour event time
• Tables, 5ft rounds and chairs for 50, plus buffet, drink, gift and cake table (6ft rectangular, & 36” round)
• Full wrap around kitchen
• Back porch space for rehearsal dinner, with breezeway and hanging Edison bulb lights
• Private gate entrance
• Large back yard for ceremony or rehearsal dinners
• Venue staff to oversee the home during event
The rental of the Honeybell Hall:
• Indoor air-conditioned banquet hall for reception with staging kitchen
• Outdoor deck area attached to hall
• Tables for up to 75 guests – 6ft rectangular or 5ft round
• Banquet and ceremony chairs for up to 75 guests
• 5 hours maximum, ending no later than 11:00PM
• An insurance / liability policy valued at $200
• Mixon staff member to oversee property
How many guests can each facility accommodate?
The Grand Pavilion seats over 250 people comfortably, allowing plenty of room for buffet tables and a dance floor area. The actual covered Pavilion is 40 by 80 ft, with a covered pergola area at one end that is 24 by 40ft. This additional space is not enclosed but can be used for catering, a stage, etc. This will allow more room for guests underneath the Pavilion.
What other additional costs can we expect?
Our package includes tables and chairs for up to 120 people as well as access to the butterfly garden, multi-stalled air-conditioned restrooms, bridal and groom suites. If you have over 120 guests, additional chairs and tables may be rented from us. Depending on the nature and size of your event, additional staff may be needed at a cost of $25 an hour and additional security guards may be needed for larger groups at a cost of $45 an hour. We also handle the Bar and Beverage Services. Mixon bartenders are $35 per hour (not including FL state tax or gratuity) Other items that you should consider for your event: – Table and Chair Linens & Linen, Beverage Services, including Beer/Wine of your choice – Catering Costs (including Kitchen usage Fee, servers $25/hour, china rental) – Cake cutting and clean up.
Can friends and family see your event on our website?
Our web camera system allows them to log on and launch our Gazebo and Pavilion web camera to “VIEW” the entire ceremony and reception while it is happening!
What is the Special Events Liability Insurance and why is it required?
A Special Events Liability Insurance Policy is mandatory and will protect you from liability for injury or property damage that may happen before, during or after your wedding. Our insurance company provides an affordable and complete plan that will protect you. The policy’s cost is $200 and it is INCLUDED in the rental fee. Our Hospitality Coordinator will acquire the policy for you and supply you with a copy of it for your records if you’d like.
Does Mixon offer catering?
We have handpicked a handful of premier award-winning catering companies for you to choose from to make the day your own. They offer impeccable service and cuisine that will meet every bride’s budget. Inquire about our options. We can accommodate all your needs with professional and expedient friendly service. There is a standard 10% facility fee for catering that covers ice, water, electric, etc. If the client uses another vendor that is not on the preferred vendor list, the client is charged an outside catering fee directly of $250.
Can an outside caterer be used?
Outside caterers are welcome here at Mixon’s if they carry liability insurance, are licensed and are approved by our Director of Weddings. There is a service fee required for outside caterers for the use of kitchen, ice, electric, etc. of $250.00
What is the outside vendor policy?
If you choose to use another vendor, who is not on our list, we will need to have copies of their license and liability insurance. There are only fees associated with catering companies that are outside vendors.
No matter who is doing the catering, Mixon is always responsible for operating the bar. Please contact us for more information on pricing.
What is the beer and wine policy?
Mixon has a beer and wine license, so wine and beer may be purchased through us or brought in (pour fee applicable). We offer many flexible packages for alcohol – from open bar to ordering kegs or wines by the bottle or case. Our Hospitality Coordinator can supply you with the different beverage options and pricing. We can also set up a wine tasting, where you can sample all our Florida Wines before selecting which one you would like to serve at your wedding.
What is the liquor policy?
Our license does not include liquor, so we are not able to sell liquor to you. You can purchase and bring bottles of liquor and mixers yourself, with our bartender serving the liquor along with the beer and wine. To include liquor at your event, there is a pour fee, (per person, 21yrs old and up). It is important that we stress; Mixon bartenders are responsible for serving liquor, since any alcohol consumption on our property, is our responsibility. We want to ensure that we hire the necessary number of bartenders, based on how much alcohol is involved and your guest count. An important thing to note drinking alcoholic beverages in the parking lot or in a car, is not allowed! Anyone found doing this, will be asked by our Venue Supervisor or Coordinator, to discontinue and if they continue, they will be asked to leave the event. It is important that guests have identification to be served any type of alcoholic beverage.
Do we have to use your bartender?
Yes, since we hold the beer and wine license, and due to liability issues, we are responsible for monitoring the alcohol consumption on our property.
Can we bring in our own decorations?
Sure! We have tried to design and landscape our venue space so it is amazingly gorgeous as it is, but of course, you will want to make your event your own, by adding personal touches. Our landscape artist has designed the area so at all times of year, colorful flowers are blooming. You may hang decorations, however use of nails are not allowed. Candles may be used if they are housed in a glass container, since open flames are a hazard to our grove. Sorry, fireworks are prohibited on Mixon’s property. We offer several different decorations to rent including lanterns, floating candle vessels, drapes, crystal beaded curtains, and chandeliers and more. Ask our Hospitality Coordinators to see samples and prices of what we have available.
What exactly does Mixon's event coordinator handle?
We have multiple options for Event Coordinators who can help you with services from decorating, to timeline designs, rehearsal and more.
See our Coordinator Services for more details on what they provide. If you choose to bring in your own coordinator, there is a $500 outside Coordinator fee & they must sign the Outside Coordinator Contract.
Our Onsite Coordinators reviews can also be seen online at: Wedding Wire
Other things our Event Coordinator’s will handle for you, are as follows can be found here: Coordinator Services
What if it rains?
With our Grand Pavilion venue space, no “back up” plan is necessary if the forecast calls for rain. Our covered Pavilion has roll-down, clear vinyl sides that will turn the Pavilion into a large outdoor room, still allowing view of the surrounding area. The ceremony can easily be moved under the Pavilion.
What is the parking situation?
Our store and deli are open to the public Monday – Saturday, so if your wedding happens to fall during that time period, you may be sharing the parking lot with our customers, but, there is no need to worry – we have plenty of parking spaces to accommodate wedding guests and customers alike.
Will we have to worry about any "farm" interferences during our event?
No. This is a working citrus farm, so we do have tractors, farm equipment and large trucks that are used here for the citrus portion of our business, but usage of those items are largely contained to Monday – Friday, ending before 4 pm.
We love it! How do we book it? How does payment work?
To reserve your date, we require a $500 non-refundable deposit. We then will work with you to plan monthly payments if you would like to have them in smaller increments. The payments are easy, no interest and not through a financial institution. You can opt to only make payments starting 6 months out as that is all that is required with the balance is due at your 2-week meeting prior to the event. A $500 security deposit will be added to your event for incidental and returned 30 days post the event minus any damages or extra approved costs.
Do you allow other events besides weddings?
Yes we do! We’ve held many different types of events here at Mixon’s, including luncheons, charity events, meetings, proms, birthday parties, baby showers, and more! Please contact us for more information regarding other types of events.